--- title: "Candidate Privacy Note | S-PRO Company" url: https://s-pro.io/candidate-privacy-notice lang: en description: "Learn how S-PRO Company processes candidate data during recruitment, including data types, legal bases, retention, transfers, security, and your privacy rights here." updated: 2026-06-02T10:31:21+00:00 source: S-PRO (https://s-pro.io) --- Candidate privacy notice # Candidate privacy notice Table of content - 1. Who we are (Data Controller) - 2.What personal data we process - 3. Why we process your data (Purpose and Legal Bases) - 4. How we collect your data - 5. Who has access to your data - 6. International data transfers - 7. How long we keep your data - 8. How we protect your data - 9. Your data protection rights - 10. Automated decision‑making - 11. Consent withdrawal ## 1. Who we are (Data Controller) S‑PRO AG **Address**: Löwenstrasse 45, 8001 Zürich, Switzerland **Email**: [team@s-pro.io](mailto:team@s-pro.io) We are the data controller for all recruitment‑related processing. If you have any questions about this notice or your rights, you can contact us at the email above. ## 2.What personal data we process During recruitment, we process only the data needed to evaluate your suitability for a role and to manage communication with you. ### 2.1. Data you provide to us directly (from CV, application form, email, interviews) Full name, contact details (email, phone, address) Qualifications, skills, experience, employment history Information about your current and desired remuneration Additional information you share voluntarily (e.g., portfolio links, cover letter) ### 2.2. Data we may obtain during interviews Notes from interviews conducted online or in person Assessments relevant to evaluating your suitability ### 2.3. Data obtained automatically from our systems Systems metadata stored inside our recruitment system “Recruitee” or email logs if you apply via email (e.g., date/time of receipt) IP address only if you applied through our website (as covered in [Cookie Policy | S-PRO Company](https://s-pro.io/cookie-policy).) ### 2.4. Data from third parties (when applicable) We may receive information from: References you authorize us to contact Publicly available professional sources (e.g., LinkedIn) ### 2.5. Special categories of data We do not intentionally collect sensitive / special category data (e.g., health, ethnicity, political opinions) during recruitment. If you voluntarily share such information, we process it only where legally allowed and delete it when not needed. ## 3. Why we process your data (Purpose and Legal Bases) ### 3.1. Evaluate your suitability for a vacancy To review your application, conduct interviews, match qualifications to the role **Legal basis**: Legitimate interests - efficient recruitment and candidate evaluation Consent - when you submit your CV ### 3.2. Communication throughout the recruitment process Scheduling interviews, updating you on the status of your application Consent - when you submit your CV ### 3.3. Future job opportunities (Talent Pool) If you agree to this notice, we keep your application on file for future vacancies. **Legal basis**: Consent in the job application form (you may withdraw any time). ### 3.4. Compliance and dispute handling Ensuring fair hiring decisions, responding to legal requests, preventing fraud Legal basis: Legal obligation & legitimate interests- aligned with [Privacy Policy | S-PRO Company](https://s-pro.io/privacy-policy). ## 4. How we collect your data We collect your data through: Your direct interactions (CV submission, email, interviews) Referees you authorize Public professional sources (e.g., LinkedIn) ## 5. Who has access to your data ### Internal recipients Only personnel involved in hiring decisions: Recruiters Hiring managers / unit leads ### External recipients We may share data with: Our recruitment platforms (e.g., **Recruitee**) Email and cloud hosting providers Our clients if the hiring is performed by the client request Background check or assessment providers (only if relevant and with your knowledge) We follow the same principles described in the [Privacy Policy | S-PRO Company](https://s-pro.io/privacy-policy) regarding third‑party sharing, consent, and regulatory disclosures. ## 6. International data transfers In compliance with the FADP and the GDPR, the Company provides relevant protection for data disclosure to countries outside the European Economic Area based on the standard contractual clauses for transferring personal data approved by the European Commission or any other applicable provisions referred to in Article 46 of the GDPR. ## 7. How long we keep your data S‑PRO follows the retention rules defined in our internal Records of Processing Activities: **12 months** from the moment we receive your CV, unless you withdraw your consent earlier We may retain your data longer where required for legal claims (as permitted by GDPR/FADP) - following the retention principles already applied in [Privacy Policy | S-PRO Company](https://s-pro.io/privacy-policy) ## 8. How we protect your data We apply technical and organizational measures such as: Encrypted storage and transfer Access controls, role‑based access Secure SaaS platforms Regulated in [Privacy Policy | S-PRO Company](https://s-pro.io/privacy-policy). ## 9. Your data protection rights You have the following rights under GDPR and FADP: **Right to access** your data **Right to rectify** inaccurate or incomplete data **Right to erasure** (“right to be forgotten”) **Right to restrict processing** **Right to object** to processing based on legitimate interests **Right to data portability** **Right to withdraw consent** at any time These rights follow the same definitions provided in [Privacy Policy | S-PRO Company](https://s-pro.io/privacy-policy), which includes full GDPR Article 13/14 obligations and procedures. ## 10. Automated decision‑making We do not use automated decision‑making or profiling for recruitment. ## 11. Consent withdrawal If you have provided your consent to the collection, processing and transfer of your personal information for a specific purpose (such as for processing your data for future open vacancies), you have the right to withdraw your consent for that specific processing at any time. If you wish to withdraw your consent, please contact our local recruitment team by sending an email [team@s-pro.io](mailto:team@s-pro.io). We also have designated the Data Protection Officer (DPO) for any questions or comments regarding data protection and privacy issues. You may submit your request to the DPO in writing: Löwenstrasse 45, 8001 Zürich, Switzerland, or E-mail: [privacy@s-pro.io](mailto:privacy@s-pro.io) *(DPO contacts added 02/06/2026)* Link copied to clipboard Language - [EN](https://s-pro.io/candidate-privacy-notice) - [DE](https://s-pro.io/de/datenschutzinformation-bewerber) - [FR](https://s-pro.io/fr/) [Get in touch](https://s-pro.io/get-in-touch)