1. Who we are (Data Controller)
S‑PRO AG
Address: Dammstrasse 16, 6300, Zug, Switzerland
Email: team@s-pro.io
We are the data controller for all recruitment‑related processing.
If you have any questions about this notice or your rights, you can contact us at the email above.
2.What personal data we process
During recruitment, we process only the data needed to evaluate your suitability for a role and to manage communication with you.
2.1. Data you provide to us directly
(from CV, application form, email, interviews)
Full name, contact details (email, phone, address)
Qualifications, skills, experience, employment history
Information about your current and desired remuneration
Additional information you share voluntarily (e.g., portfolio links, cover letter)
2.2. Data we may obtain during interviews
Notes from interviews conducted online or in person
Assessments relevant to evaluating your suitability
2.3. Data obtained automatically from our systems
Systems metadata stored inside our recruitment system “Recruitee” or email logs if you apply via email (e.g., date/time of receipt)
IP address only if you applied through our website (as covered in Cookie Policy | S-PRO Company.)
2.4. Data from third parties (when applicable)
We may receive information from:
References you authorize us to contact
Publicly available professional sources (e.g., LinkedIn)
2.5. Special categories of data
We do not intentionally collect sensitive / special category data (e.g., health, ethnicity, political opinions) during recruitment. If you voluntarily share such information, we process it only where legally allowed and delete it when not needed.
3. Why we process your data (Purpose and Legal Bases)
3.1. Evaluate your suitability for a vacancy
To review your application, conduct interviews, match qualifications to the role
Legal basis: Legitimate interests - efficient recruitment and candidate evaluation
Consent - when you submit your CV
3.2. Communication throughout the recruitment process
Scheduling interviews, updating you on the status of your application
Legal basis: Legitimate interests - efficient recruitment and candidate evaluation
Consent - when you submit your CV
3.3. Future job opportunities (Talent Pool)
If you agree to this notice, we keep your application on file for future vacancies.
Legal basis: Consent in the job application form (you may withdraw any time).
3.4. Compliance and dispute handling
Ensuring fair hiring decisions, responding to legal requests, preventing fraud
Legal basis: Legal obligation & legitimate interests- aligned with Privacy Policy | S-PRO Company.
4. How we collect your data
We collect your data through:
Your direct interactions (CV submission, email, interviews)
Referees you authorize
Public professional sources (e.g., LinkedIn)
5. Who has access to your data
Internal recipients
Only personnel involved in hiring decisions:
Recruiters
Hiring managers / unit leads
External recipients
We may share data with:
Our recruitment platforms (e.g., Recruitee)
Email and cloud hosting providers
Our clients if the hiring is performed by the client request
Background check or assessment providers (only if relevant and with your knowledge)
We follow the same principles described in the Privacy Policy | S-PRO Company regarding third‑party sharing, consent, and regulatory disclosures.
6. International data transfers
In compliance with the FADP and the GDPR, the Company provides relevant protection for data disclosure to countries outside the European Economic Area based on the standard contractual clauses for transferring personal data approved by the European Commission or any other applicable provisions referred to in Article 46 of the GDPR.
7. How long we keep your data
S‑PRO follows the retention rules defined in our internal Records of Processing Activities:
12 months from the moment we receive your CV, unless you withdraw your consent earlier
We may retain your data longer where required for legal claims (as permitted by GDPR/FADP) - following the retention principles already applied in Privacy Policy | S-PRO Company
8. How we protect your data
We apply technical and organizational measures such as:
Encrypted storage and transfer
Access controls, role‑based access
Secure SaaS platforms
Regulated in Privacy Policy | S-PRO Company.
9. Your data protection rights
You have the following rights under GDPR and FADP:
Right to access your data
Right to rectify inaccurate or incomplete data
Right to erasure (“right to be forgotten”)
Right to restrict processing
Right to object to processing based on legitimate interests
Right to data portability
Right to withdraw consent at any time
These rights follow the same definitions provided in Privacy Policy | S-PRO Company, which includes full GDPR Article 13/14 obligations and procedures.
10. Automated decision‑making
We do not use automated decision‑making or profiling for recruitment.
11. Consent withdrawal
If you have provided your consent to the collection, processing and transfer of your personal information for a specific purpose (such as for processing your data for future open vacancies), you have the right to withdraw your consent for that specific processing at any time. If you wish to withdraw your consent, please contact our local recruitment team by sending an email team@s-pro.io.
12. How to contact us
If you have any questions, requests, or concerns about how we process your personal data, please contact:
Human Resources
Email: team@s-pro.io
Address: Dammstrasse 16, 6300, Zug, Switzerland